Office Coordinator

The Office Coordinator is responsible for ensuring smooth and professional office operations, providing high-quality administrative and logistics support to employees. This role also acts as a key point of contact and represents Niteco to employees, candidates, and external stakeholders.

The Office Coordinator will be responsible for, but not limited to:

Office management:

• Ensure the office is well-organized, professional, and welcoming.
• Greet and support candidates, visitors, and partners.
• Coordinate with landlords and suppliers to maintain a safe and efficient working environment.
• Manage office equipment and arrange maintenance when needed.

Employee & Administrative Support:

• Handle administrative tasks such as payments, claims, and internal coordination
• Manage office supplies, pantry, and inventory.
• Arrange travel logistics: hotel booking, flights, visa support for employees and expatriates.
• Support onboarding preparation (access cards, workstations, etc.).
• Assist employees with insurance procedures and other internal processes.

Event & Engagement Support:

• Organize internal activities (monthly events, celebrations, office decoration) .
• Support company-wide events (anniversary, team activities, workshops, etc.).
• Coordinate with different teams to ensure smooth execution.

JOB REQUIREMENTS

• Bachelor's degree
• Good English communication skills (both written and spoken)
• 2–3 years of experience in office administration or similar roles
• Strong organizational and coordination, and problem-solving skills
• Strong service mindset with good EQ and interpersonal skills
• Highly proactive, detail-oriented, and able to handle multiple tasks effectively
• Experience in event setup and coordination is highly preferred
• Experience working in companies with 200+ employees is an advantage
• Proactive, detail-oriented, and able to handle multiple tasks effectively
• Professional appearance and communication style

Nice to Have

• Experience in IT or international working environments
• Familiarity with vendor management and office operations at scale

BENEFITS AND WORKING ENVIRONMENT

• Attractive salary with bi-yearly review, 13th-month bonus, performance bonus, public holiday bonuses, birthday gift, employee service awards from 3 years up to $1,000
• A clear career path with proper training courses, workshops, fully sponsored certificate exams
• Extensive AON health insurance (during labor contract) and accident insurance (during probation) in addition to the state-mandated health insurance
• Professional, flexible & dynamic working environment with colleagues of different nationalities that is open-minded, creative, supportive, friendly, and encouraging.
• Regular communication from Management on the company's strategy, development plan, and new opportunities for employees
• Opportunities to join global technical conferences.
• Bright working space with modern facilities including the newest software
• Employees and families are engaged and taken care of by the company via Trade Union activities.
• Summer kick - off at 5-star resort
• Sports & cultural activities all year around to strengthen both your physical & mental health.
• NICEF - our own Charity program where our employees raise funds and help people with difficulties in Vietnam.