Office Secretary

OVERALL RESPONSIBILITY

As Office Secretary, you will be responsible for general office administration, spearhead ISO initiatives, liaise with suppliers, logistics support and inventory management.

Duties and responsibilities include, but are not limited to:

• Answer and transfer incoming calls in a professional manner (in English);
• Receive & welcome clients and visitors;
• Handle all incoming and out-going mails, couriers, keep track and record;
• Keep the reception area clean and neatly;
• Schedule meeting rooms and monitor car usage;
• Assist in recording disbursements;
• Book air tickets & accommodation for BOD.
• Maintain and update contact details;
• Ensure facility and office upkeep and maintenance and sufficient supplies to provide good working conditions.
• Coordinate work flow.
• Be responsible and coordinate activities and events of the office.
• Handle administrative work of projects.
• Correspond with colleagues, business partners, external parties and guests.
• Get involved in other areas of competence as required.

• Experienced in secretary at least 3 year.
• Diploma/Degree or Basic Degree in any field
• Proficiency in English (reading, writing, listening and speaking)
• Good communication and problem solving skills
• A fast learner, ability to multi-task and work independently under minimum supervision
• Computer skills: MS. Word, MS. Excel, MS. Power Point, Email, Internet.