Payable Accountant (HCM)

🎯Job Summary

We are seeking a proactive and detail-oriented Accounts Payable Specialist to join our newly established manufacturing operation in Vietnam. The successful candidate will be responsible for managing the day-to-day accounting functions, ensuring full compliance with Vietnamese Accounting Standards (VAS) and local tax regulations, and contributing to the development of our in-house accounting department. This role requires mandatory proficiency in the NETSUITE software system and fluency in English to communicate effectively with the foreign management team.

• Vendor Invoice Processing

o Process high volume of vendor invoices accurately and timely in NetSuite

o Verify invoices against purchase orders, container shipments, and receiving documents

o Resolve invoice discrepancies and coordinate with vendors and internal teams

o Ensure proper coding and allocation of expenses

• Payment Management

o Prepare payment schedules and process payments according to terms and cash flow requirements

o Coordinate with Finance Director on payment priorities and cash management

o Process payments via bank transfers, ensuring accuracy and proper authorization

o Manage multi-currency payments (USD, HKD, CNY, VND, etc.)

• Vendor Relations & Reconciliation

o Perform monthly vendor reconciliations and resolve outstanding balances

o Respond to vendor inquiries professionally and maintain positive relationships

o Manage vendor statements and aging reports

o Maintain accurate vendor master data in NetSuite

• Controls & Reporting

o Ensure compliance with internal controls and segregation of duties

o Maintain organized filing system for invoices and payment documentation

• Prepare aging reports and payment forecasts

• Support month-end close process and provide AP-related reports

• Essential Qualifications

o Diploma or bachelor’s degree in accounting, Finance, or related field

o Minimum 3-5 years of accounts payable experience, preferably in trading or wholesale

o Strong experience with high-volume invoice processing (500+ invoices per month)

o Proficient in accounting software (NetSuite experience highly preferred)

o Advanced Excel skills (pivot tables, VLOOKUP, data analysis)

o Fluent in English

• Preferred Qualifications

o Experience with multi-entity or multi-currency operations

o Knowledge of import/export documentation and freight/logistics industry

o Understanding of container shipment and purchase order matching

• Key Competencies

o Strong attention to detail and accuracy

o Excellent organizational and time management skills

o Ability to work efficiently under pressure and meet deadlines

o Strong communication skills for vendor and internal coordination

o Problem-solving mindset and ability to resolve discrepancies independently

o Team player with positive attitude