Personal Assistant

OVERALL

We’re looking for a highly organized, proactive Personal Assistant to support a fast-moving director across both business and personal matters. This is not a routine office role. It’s dynamic, hands-on, and varied, with exposure to luxury, wellness, real estate, fashion, and tech startups. You’ll work closely with decision-makers, manage priorities, and help keep everything running smoothly day to day.

RESPONSIBILITIES

As the Personal Assistant, you will support a director across both business and personal needs, ensuring day-to-day operations run smoothly. This role requires strong organization, initiative, discretion, and the ability to manage multiple priorities.

Administrative & Business Support

• Manage tasks, deadlines, follow-ups, and reminders
• Act as a gatekeeper, handling requests and communications efficiently
• Coordinate and negotiate with vendors for business and personal needs
• Prepare weekly or monthly reports, presentations, and briefs
• Support business projects by managing timelines, vendors, and tools such as Notion, Excel, and project management software

Property & Rental Management

• Support management of multiple rental apartments, including tenants, rent collection, and maintenance
• Handle tenant inquiries and resolve issues promptly
• Be available for urgent matters such as emergencies or vendor access, including weekends if required

Scheduling & Travel Arrangements

• Manage calendars, meetings, appointments, and calendar invites
• Book and coordinate travel, including flights, hotels, and transportation
• Occasionally travel with the director to meetings or events and provide on-site support if needed

Event & Household Management

• Assist with planning and coordinating events, including logistics and vendor management
• Support household needs such as weekly personal shopping
• Maintain good relationships with suppliers and service providers

Personal Assistance

• Handle personal errands and ad-hoc requests
• Maintain full discretion and confidentiality
• Support pet-related needs, including supplies, vet visits, or grooming

WORKING TIME & LOCATION

• Working hours: Monday to Friday
• Must be available on weekends for urgent matters such as property emergencies or vendor access
• Work location is hybrid
  • Remote work from home or flexible locations
  • In-person work mainly in District 1 or other required locations
• Must be able to work independently

NOTES

• The primary place of work is flexible, but availability at different locations is required
• Responsibilities may evolve based on business needs

BENEFITS

• Attractive salary (negotiable based on experience)
• 13th-month salary bonus
• Travel reimbursement for work-related travel
• Professional development opportunities
• International phone calling credit
• 15 days of annual leave per year
• Public holidays per Vietnamese labor law

Must-Have:

• 1+ year experience as an Executive Assistant, Event Planner, or similar role
• Experience in property management, event coordination, or business operations is a plus
• Strong organizational, prioritization, and problem-solving skills
• Ability to handle multiple tasks in a fast-paced environment
• Strong English communication and writing skills
• Proficient in Google Workspace, Microsoft Office, and collaboration tools such as Notion, Trello, or Slack
• Professional, discreet, and reliable
• Excellent interpersonal and customer service skills
• Must have a personal motorbike for transportation

Nice-to-Have / Bonus:

• Experience with AI creation tools, editing software, or content creation tools (e.g. Canva, Figma, Photoshop, AI tools) is a plus