Personal Assistant

Your duties include but are not limited to:

1.     Receive the call list and call clients;

2.     Forward the calls to the Salesman; Sales Director

3.     Take note and report successful calls to General Manager;

4.     Other admin tasks related to documentation;

5.     Other related duties and responsibilities as assigned;

6.     Help Managing Director to manage the time – the Managing Director will tell what to do and you will tell others and follow it up;

7.     Keep Managing Director desk uncluttered;

8.     Answer phones, take and follow up on messages;

9.     Lead distribution;

10.  Liaise with salesman on Telegram;

11.  Filing. Keep documents the Managing Director need and keep them in a file and or in folders on the computers;

12.  Investigate and solve new and existing customers’ problems, communicate courteously with foreign customers by phone/emails;

13.  Answer/write emails and respond to customer requests; ensure highly qualified customer service to clients;

14.  Follow up and update customer status, customer information;

15.  Fill and track documents/folders/database in soft and hard copy;

16.  Other related duties and responsibilities as assigned and requested

Must know how to use NotebookLm, Claude, Grok, Gemini all the Ai platforms, prefer able how how to make Gemini Gems and Ai agents.

Working hour: 40 hours/week, from 10 am to 6.00pm, Monday - Friday

1.       Knowledge of office administration.

2.       Knowledge of human resource management and supervision.

3.       Excellent interpersonal skills.

4.       Team building skills.

5.       Analytical and problem solving skills.

6.       Effective verbal and listening communications skills.

7.       Very effective organizational skills.

8.       Effective written communications skills.

9.   Computer skills including the spreadsheet and wordprocessing programs, and e-mail at a highly proficient level.

10. Must know how to use NotebookLm, Claude, Grok, Gemini all the Ai platforms, prefer able how how to make Gemini Gems and Ai agents.