Purchasing Officer

Project/ Campus set-up procurement (~70%)

·       Own end-to-end procurement for set-up packages: Furniture, fixtures, equipment, IT/AV where assigned, teaching resources, classroom and boarding materials, and related installation/ delivery services

·       Convert project BOQs, room data sheets and department specifications into sourcing plans, RFQs/RFPs, comparison sheets and purchase recommendations for the Procurement Manager.

·       Source, evaluate and shortlisted domestic and international suppliers capable of meeting set-up volume, lead time, quality and warranty requirements.

·       Support negotiation of price, Incoterms/payment terms, delivery windows, installation, spare parts and warranty; raise POs and track critical-path deliveries against the campus opening programmed.

·       Inspect, accept and coordinate handover of set-up goods to the requesting department, Facilities or Project team; log defects and drive supplier rectification before practical completion.

·       Maintain a set-up tracker (item, qty, supplier, PO, ETA, status, issues) and flag delays or specification gaps early.

·       Control variation orders and avoid last-minute buying that sits outside approved scope or budget.

Operation purchasing with the Purchasing team (~30%)

·       Support the Procurement Manager and Purchasing team in the routine buying of educational supplies, stationery, consumables, spare equipment and operational services.

·       Place and follow up purchase orders, coordinate goods receipt and quality checks, and support payment documentation.

Cost Control & Budget Management

·       Ensure all purchases provide the best value for money while meeting quality standards.

·       Track and report cost savings on a regular basis.

·       Collaborate with relevant departments to manage inventory levels and avoid overstocking or shortages.

Compliance & Reporting

·       Ensure strict compliance with the company’s internal procurement policies, Vietnamese procurement laws, tax regulations, import/export procedures, and other legal requirements.

·       Maintain accurate procurement records and documentation.

·       Monitor, consolidate, and regularly report procurement progress, actual costs, and order status to the Procurement Manager and relevant departments.

·       Support internal audits and tax inspections related to procurement activities.

Collaboration & Support

·       Work closely with user departments to understand procurement needs, technical specifications, and quality requirements.

·       Provide product consultation and recommendations prior to purchase approval.

·       Update order status and delivery timelines to relevant departments in a timely manner.

·       Assist the Procurement Manager in meetings with suppliers and internal stakeholders as required.

Other Tasks as Assigned

Carry out any other duties and ad-hoc tasks as assigned by the Procurement Manager to support the overall procurement function and school operations & the campus set-up is 100% complete, the role will fully return to operational purchasing in support of the school. 

·       Bachelor’s degree in business administration, Supply Chain Management, Economics, Logistics, or related field.

·       Minimum 2-3 years of relevant experience, with preference given to candidates from education sector.

• Strong understanding of Vietnamese procurement regulations and import procedures.

Demonstrated high sense of responsibility, proactivity, diligence, and absolute honesty and integrity throughout the procurement process.

·       Fluent in both spoken and written Vietnamese and English (mandatory).

·       Strong negotiation, communication, and interpersonal skills.

·       Proficiency in Microsoft Office applications (particularly Excel) and internal procurement/ERP systems.

·       Solid skills in sourcing, data analysis, and report preparation.

·       Excellent teamwork and cross-departmental coordination abilities.

High sense of responsibility, proactivity, and integrity.