Purchasing Supervisor

JOB GOALS

• Manage and control supplier-related issues for the company.
• Verify and evaluate suppliers to ensure compliance with company requirements.
• Compare supplier quotations and select the most competitive options.
• Ensure purchasing operations are organized efficiently and synchronized with the company’s production and business systems.
• Monitor and maintain supplier documentation in compliance with BRC, FSC, PEFC, and other standards required by GPVN.
• Ensure supplier certificates are valid and applicable for each shipment.
• Coordinate with QA/QC to prepare documents for customer audits, internal audits, and third-party audits.
• Ensure raw materials and sub-materials are delivered on time in alignment with the production plan.

FUNCTIONS & TASKS

1. Supplier Management

• Identify, evaluate, and develop potential suppliers for existing raw materials.
• Source new suppliers for new materials based on product development and NPD (New Product Development) requirements.
• Evaluate suppliers based on pricing, payment terms, supply capacity, and compliance standards.
• Monitor supplier performance and address supplier-related issues.

2. Purchasing Operations

• Prepare and issue purchase orders (POs) to overseas suppliers.
• Monitor production progress and shipment schedules (ETD/ETA).
• Coordinate with the Import-Export team to follow up on booking, shipping documents, and customs clearance.

3. Inventory & Production Coordination

• Monitor raw material inventory levels and update regularly in line with the production plan.
• Ensure material availability to support uninterrupted production.
• Coordinate closely with production planning to align purchasing schedules.

4. Compliance & Documentation

• Maintain supplier documentation in compliance with BRC, FSC, PEFC, and other required certifications.
• Ensure supplier certificates remain valid and applicable to each shipment.
• Support QA/QC in preparing documents for customer audits, internal audits, and third-party audits.

• College degree or above, preferably in Business Administration, International Business, or Import–Export.
• Fair English proficiency (basic to intermediate level).
• Basic knowledge of purchasing management and supplier management.
• Proficient in using computers and MS Office; experience with ERP systems is an advantage.
• At least 1 year of experience in a related position such as purchasing, sourcing, or import–export.
• Good negotiation, persuasion, and communication skills.
• Strong teamwork and collaboration skills.
• Creative mindset with the ability to propose improvements.
• Ability to make decisions and handle situations independently.
• Good time management and organizational skills.
• Able to work under pressure and meet deadlines.
• Strong problem identification and problem-solving skills.