Receivable Accountant (HCM)

🎯Job Summary

We are seeking a proactive and detail-oriented Accounts RECEIVABLE SPECIALIST to join our newly established manufacturing operation in Vietnam. The successful candidate will be responsible for managing the day-to-day accounting functions, ensuring full compliance with Vietnamese Accounting Standards (VAS) and local tax regulations, and contributing to the development of our in-house accounting department. This role requires mandatory proficiency in the NETSUITE software system and fluency in English to communicate effectively with the foreign management team.

📌Key Responsibilities:

• Customer Invoicing

o Generate and issue customer invoices accurately and timely in NetSuite

o Verify invoices against sales orders, shipping documents, and container shipments

o Process billing for multiple customers across USA, EU, and Asia markets

o Handle credit notes, adjustments, and invoice corrections

o Ensure compliance with customer billing requirements and payment terms

• Collections & Cash Application

o Actively manage collections and follow up on overdue accounts

o Prepare and monitor aging reports, escalating concerns to Senior Accountant and Finance Director o Apply customer payments accurately and timely

o Resolve payment discrepancies and allocation issues

o Process multi-currency receipts (USD, EUR, HKD, AUD, etc.)

• Customer Relations & Reconciliation

o Perform monthly customer reconciliations and statement of accounts

o Respond to customer inquiries professionally regarding invoices, payments, and account balances

o Maintain positive customer relationships while ensuring timely payment

o Coordinate with sales team on customer credit issues and payment terms

o Maintain accurate customer master data in NetSuite

• Reporting & Analysis

o Prepare AR aging reports and collection forecasts

o Track and report on key AR metrics (DSO, collection rates, overdue accounts)

o Support month-end close process and revenue recognition

o Maintain organized documentation for invoices and receipts

o Ensure compliance with internal controls and segregation of duties

• Essential Qualifications

o Diploma or bachelor’s degree in accounting, Finance, or related field

o Minimum 3-5 years of accounts receivable experience, preferably in trading or wholesale

o Strong experience with high-volume customer invoicing and collections

o Proficient in accounting software (NetSuite experience highly preferred)

o Advanced Excel skills (pivot tables, VLOOKUP, data analysis)

o Fluent in English

o Excellent written and verbal communication skills for international customers

• Preferred Qualifications

o Experience with multi-entity or multi-currency operations

o Knowledge of export documentation and international trade

o Understanding of container shipment billing and logistics

o Experience with MYOB or similar accounting systems

o Previous experience dealing with USA, EU, or Asia customers

• Key Competencies

o Strong attention to detail and accuracy

o Excellent organizational and time management skills

o Professional and diplomatic approach to collections

o Strong customer service orientation

o Ability to work efficiently under pressure and meet deadlines

o Problem-solving mindset and ability to resolve disputes independently

o Team player with positive attitude