RECEPTIONIST & ADMIN STAFF

POSITION OVERVIEW The Receptionist & Administrative Executive is responsible for managing the company’s reception area, ensuring a professional and welcoming experience for all visitors, partners, and candidates. The role also supports daily administrative and office operations to ensure smooth and efficient internal coordination

KEY RESPONSIBILITIES

1. Reception (60%)

• Manage the reception desk and warmly welcome guests, visitors, and partners in a professional manner.
• Coordinate with relevant departments to prepare for guest visits, meetings, or internal events.
• Handle incoming phone calls and redirect them to the appropriate departments.
• Manage meeting rooms, including scheduling and preparing water, equipment, or other arrangements when required.
• Receive, sort, and distribute incoming mail, letters, and parcels to the correct departments.
• Maintain a clean, organized, and professional reception area, meeting rooms, and common spaces

2. Administrative (40%)

• Manage office supplies, including monitoring inventory, purchasing, and distributing to departments.
• Arrange business travel logistics such as flight tickets, hotel bookings, and transportation services.
• Support company car scheduling and coordination when required.
• Assist in organizing internal company activities such as birthdays, company meetings, and events.
• Coordinate with office service providers such as building management, courier services, cleaning services, maintenance, and pantry suppliers.
• Support HR/Admin with general administrative tasks when required.
• Provide backup support for teammates when necessary.
• Perform other tasks assigned by the line manager.

Education: Degree or diploma in Administration, Business Administration, Human Resources, Tourism, Languages, or related fields

Experience:

• Minimum 1–2 years of experience in Reception, Administration, or Customer Service roles.
• Languages: Good command of English (written and spoken)

Skills & Attributes:

• Professional communication and presentation skills
• Pleasant appearance with a friendly and polite attitude
• Responsible, proactive, and positive working mindset
• Strong teamwork and coordination skills
• Ability to handle situations in a flexible and professional manner

Requirements

• Gender: Female < 30 tuổi

Note: Training will be provided for any required skills that need further development

Working location: 3rd Floor, Capital Tower, 6 Nguyen Khac Vien Str., Tan My Ward, HCMC

• Competitive salary & bonus: Full social insurance based on gross salary; attractive quarterly bonuses
• Annual bonus: Year-end bonus of at least 1 month’s salary (minimum)
• Insurance & other benefits: Social insurance, 24/7 advanced health insurance, birthday gifts, and more
• Team activities & events: Team building, sport activities, annual celebrations (e.g. year-end party, New Year party).
• Annual leave: 12 ++