Regulatory Affairs Associate

Main Purpose of the Role

This role is responsible for providing regulatory affairs service mainly covering general consumer goods and cosmetics products. The role is responsible in preparing, submitting and maintaining accurate regulatory documents and approvals; monitoring regulatory and legislative changes, assessing their impact and risks, and providing clear guidance to ensure full compliance with product and ingredient requirements. The role will work with Manager to communicate KC policies & procedures and Vietnam regulations to cross‑functional teams, to ensure products, ingredients, claims, labels and advertising are compliant. This role also handles cosmetic PIF readiness, post‑market regulatory issues, supports local regulatory procedures and global QMS requirements as needed.

Job Description

1. Manage regulatory compliance for consumer goods, cosmetics, and paper products across Baby & Child Care (BCC), Feminine Care, and Adult Care (AFC) categories.
2. Prepare and submit accurate, complete regulatory submissions and notification in a timely manner to meet business objectives.
3. Coordinate with the Vietnam Drug Administration (DAV) for cosmetic product notifications and with the Department of Health to obtain advertising licenses.
4. Liaise with accredited certification bodies to secure and maintain conformity certifications as required by Vietnam regulations.
5. Represent Kimberly-Clark Vietnam as a member of the Vietnam Cosmetic Committee (VCC) and work with regulatory authorities (DAV, DOH) on regulatory matters and policy interpretation.
6. Collaborate cross-functionally with Legal, Marketing, R&D, Quality Assurance, and Product Safety on new product launches, innovations, and change control projects.
7. Review and approve product claims and labeling, ensuring claims are truthful, non-misleading, properly substantiated, and fully compliant with Vietnam regulatory requirements.
8. Review advertising and promotional materials prior to release to ensure regulatory compliance.
9. Prepare, maintain, and ensure compliance of Product Information Files (PIFs) for cosmetic products before and after market launch.
10. Monitor and analyze regulatory changes in Vietnam; conduct risk and business impact assessments and communicate impacts to internal stakeholders.
11. Maintain and manage regulatory notifications, licenses, and certifications (RNC) and support Global Regulatory Affairs activities, including SOPs, Job Aids, CAPA, Regulatory Assessments, Product Review Boards, and Change Control processes.
12. Deliver regulatory training for cross-functional teams.
13. Attend trade association meeting as KC representative as instructed by Manager.

1. Bachelor’s degree in Pharmacy, Science or Engineering.
2. Minimum of 2-3 years of relevant experience in regulatory affairs within consumer goods or cosmetics industry.
3. Experience in interacting with regulatory authorities and managing regulatory inspections and audits.
4. Have experience working with MOH, DOH, DAV, TCVN, QCVN & TCCS
5. Have experience & ability to analyse and interpret regulations effectively
6. Experience in conducting regulatory intelligence and regulatory monitoring.
7. Experience in developing and maintaining regulatory compliance documentation, including technical files, regulatory dossiers, and other relevant documentation.
8. Experience in conducting regulatory assessments and reviews on product claims, product labels, advertisements.
9. Good communication skills, both written and verbal, to effectively interact with stakeholders and teams.
10. Ability to work independently and manage regulatory compliance in Vietnam
11. Ability to managing and executing regulatory projects in a timely manner.