Sales Admin cum Document Controller (7-Months Contract)

1. Sales admin

• Provide clerical support to Sales Department.
• Support Sales team with process improvement, measurement, tracking and analysis.
• Support Sales team to prepare proposal/ tender documents.
• Create weekly, monthly report for Management team.
• Other administrative tasks.

2. Administration

• Arrange and manage car schedule of drivers daily.
• Review company cars mileage, overtime and other expenses on a monthly basis.
• Instruct and manage messengers and office cleaner to do all administrative tasks, cleaning and documents delivery.
• Be responsible for incoming and outgoing mails and packages via normal and courier service.
• Be responsible for office supplies such as stationery and pantry inventory at cost efficient and quality levels
• Assist in planning and preparation of meetings, seminars, presentation, conferences, company trip, social/outdoor activities… that hosting by HR/ Sales office.
• Manage office facilities maintenance including of furniture and fixtures, office security.
• Books air ticket, arranges hotel accommodation, transportation means… for Staff and Guest as request.
• Handle work permit and TRC for expats as company’s requests.

3. Receptionist

• Responsible for acting as the first contact person for visitors and callers to Pebsteel Office. This includes receiving visitors and directing them to the appropriate department.
• Responsible for telephone calls and redirecting enquiries to the appropriate departments / colleagues and to connect calls to speaking parties.
• Accurately takes message and relays to person(s) concerned promptly.
• Responsible for arranging logistics to welcome customers: meeting room, beverage …
• Responsible for keeping reception area and pantry organized and tidy.

• University degree in Business Administration, English or similar.
• From 4 years of working experience in a similar position.
• Understanding technical drawing is preferred
• Good organization and multitasking skills.
• Good time management and problem-solving skills.
• Proficient in English both spoken and written.