Sales Admin

Sales Coordination & Customer Meeting Management

• Assist sales staff in scheduling, arranging, and confirming meetings with customers.
• Manage sales calendars, set reminders, and ensure the sales team is well-prepared for each meeting/ visit of customers.
• Prepare, check, and manage meeting-related documents for sales team.
• Work closely with departments such as operations, accounting, factories, and customer service to ensure smooth meeting/ visiting of customers.
• Coordinate logistics/ administration for customer visits (transportation, on-site arrangements, meeting room booking/ beverage, customer hospitality, gift…).
• Follow up with customers & sales team after meetings to collect feedback or required documents.

Customer Care Support

• Support planning and execution of in-person customer care activities (e.g., customer visits, factory tours, events/ ceremonies, or business lunches/ dinners).
• Maintain an updated customer contact information, assist in nurturing long-term relationships with clients.

Sales Cost Management & Paperwork Coordination

• Coordinate with relevant departments to prepare, verify, and manage all sales expense documents (meetings, travel, hospitality, samples, gifts, events).
• Ensure all supporting documents are complete, accurate, submitted on time according to company policies.
• Maintain an organized filing system for all sales cost documents for monthly and annual audits.

Sales Cost Planning & Budget Support

• Support the sales team in planning monthly, quarterly, and annual customer meeting budgets.
• Prepare a cost plan and coordinate approval processes before execution of customer care activities.
• Monitor actual spending versus planned budgets and highlight any discrepancies.
• Prepare simple expense reports or summaries for upper managers to review regularly.

General Administrative Support

• Handle routine office tasks: printing, scanning, emailing, data entry.
• Assist with organizing sales events, customer gatherings, or internal training sessions.
• Perform other duties assigned by the upper manager.

• University Degree/ College in related fields
• At least 6 months of experience in the same position
• Familiar with Salesforce CRM is a plus
• Proficient English skills, both written and spoken
• Fast learner, Independence, passion for sales
• Strong research and organizational skills.
• Strong negotiation and communication skills
• Good time and task management skills.
• Have excellent planning and reporting skills.
• Outstanding problem-solving, and analytical/ observation skills.
• Aptitude in delivering attractive presentations
• Exceptional Knowledge of products, sales skills, and sales process.
• Good working knowledge of MS Office products (Word, Excel, PowerPoint, Outlook), Microsoft Office 365, and the ability to quickly adapt and work with new software