Senior Admin Specialist

Job Description:

Administrative & Expense Management:

• General Administration: manage office supplies, uniforms, assets, and equipment at the factory, work with service providers: catering, security, cleaning, transportation, maintenance…

• Facility Management: monitor and propose repairs, maintenance, and infrastructure improvements, supervise cleanliness, security, and working environment.

• Logistics & Support: organize internal events, welcome visitors, and support audits/inspections, prepare and manage quotations, expense reports, and reimbursement procedures for administrative activities.

• Documentation & Procedures: prepare and maintain administrative documents and records, track service contracts and handle related payments

Legal & Corporate Affairs:

• Assist in procedures for updating and amending Business Registration Certificates (ERC) and Investment Registration Certificates (IRC).

• Liaise with government authorities for legal filings and administrative compliance.

• Maintain and archive legal documents, stamps, and corporate contracts with high confidentiality.

Requirements

• Education: University Degree (Bachelor’s in Business Administration, Law, English, or related fields).

• Good communication skills in Vietnamese and English (spoken & written).

• Strong organizational and multitasking abilities.

• Proficient in Microsoft Office (High accuracy in Excel for expense tracking).

• Strong understanding of Vietnamese labor laws.

Experience Requirement：

• At least 4 years of experience in administrative work.

Personal Quality Requirement:

• Responsible, detail-oriented, and able to work under pressure.

• Meticulous & Careful: High attention to detail with "zero-error" mindset in paperwork.

• Honest & Trustworthy: Integrity in handling financial payments and legal documents.

• Proactive & Agile: Quick to solve problems and handle tasks with high efficiency.