Senior Coordinator (QHSE&ESG-BA)

A. Strategic Planning & Resource Management

• Coordinate & Manage Schedules: Oversee complex audit schedules for high-profile clients and multi-site projects.
• Smart Allocation: Assign auditors not just based on availability, but by optimizing competency codes (NACE/EAC), geographical location (to minimize travel costs), and auditor qualification status.
• Workload Forecasting: Collaborate with Sales and Technical teams to forecast auditor capacity vs. sales pipeline to prevent bottlenecks.

B. Operational Excellence & Compliance

• Audit Package Control: rigorous review of audit documentation (PAQ, CWS, NOC, Reports, NCs) to ensure "First Time Right" quality before submission to Technical Reviewers.
• KPI & Timeline Management: Monitor Turn-Around-Time (TAT) for certificate issuance; proactively manage rescheduling, cancellations, and minimize overdue visits.
• Accreditation Support: Act as a key operational support during external audits by Accreditation Bodies (UKAS, VICAS, APSCA, etc.).

C. Reporting, Data & System Integrity

• Operational Dashboarding: Produce weekly/monthly reports on Auditor Utilization Rate (Billability), MD tracking, and Cost Analysis for SBU Managers.
• System Integrity: Ensure all data in the internal system is accurate, up-to-date, and compliant with global procedures.

D. Escalation & Continuous Improvement

• Issue Resolution: Lead the handling of complex escalations (customer complaints, certificate suspension/withdrawal, auditor conflicts).
• Process Improvement: Identify gaps in current coordination workflows and propose solutions to increase efficiency (reduce manual work, automate notifications).
• Mentorship: Assist in training and mentoring junior coordinators; lead calibration sessions to align understanding of new procedures.

Education: Bachelor’s degree in Business Administration, Economics, Engineering, or related fields
Experience: 3–5 years of experience in Service Operations, Project Coordination, or Supply Chain Planning.

- Skills & Competencies:

• Planning & Organization: Excellent ability to manage multiple timelines and conflicting priorities.
• Problem Solving: Proactive mindset with a solution-oriented approach to unexpected operational disruptions.

Communication:

• Good command of English (Written & Verbal) – capable of working with global affiliates.
• Strong negotiation skills to work with Auditors and Clients.

Technical Proficiency: Advanced MS Excel (Pivot Tables, VLOOKUP) and Power BI.
Attributes: Detail-oriented, resilient under pressure, and team-oriented.