Senior Purchasing Officer

The Senior Purchasing Officer is responsible for managing end-to-end procurement activities, including supplier sourcing, bidding, negotiation, contract management, cost control, and supplier performance evaluation. The role supports multiple functions such as IT, Marketing & Communication, and People & Workplace to ensure cost-effective, compliant, and timely purchasing.

Primary Responsibilities

1. IT Procurement

• Procure IT equipment, software, and related services, including licenses, servers, and IT solutions.
• Collaborate with the IT Department to prepare RFQs/RFPs, analyze proposals, and negotiate contracts.
• Manage vendor performance and renewals of licenses and IT service agreements.

2. Marketing & Communication Procurement

• Source and manage suppliers for marketing materials, printing, promotional gifts, and event services.
• Coordinate with suppliers for company events (conferences, product launches, branding activities).

3. People & Workplace Procurement

• Support sourcing suppliers for internal events and employee engagement activities (e.g. workshops, Year-End Party, etc.).
• Procure office maintenance, repair, and general services to ensure smooth daily operations.
• Coordinate with internal stakeholders to align procurement with operational needs.

Secondary Responsibilities

1. Annual Procurement Planning

• Collect purchasing demands from departments and divisions.
• Consolidate and prepare the annual procurement plan, clearly identifying categories, volumes, timelines, and budgets.
• Monitor execution of the procurement plan and propose adjustments when necessary.

2. Supplier Management & Development

• Develop, maintain, and update a centralized supplier database.
• Implement and manage supplier evaluation systems using KPIs, SLAs, and scorecards.
• Support the development of supplier search tools to help internal departments quickly identify qualified vendors.
• Conduct regular supplier performance reviews and recommend improvement or corrective actions.
• Collaborate with cross-functional teams to define supplier evaluation criteria and reporting dashboards.

3. Compliance & Reporting

• Ensure all procurement activities comply with internal policies, legal regulations, and audit requirements.
• Coordinate with Legal and Accounting teams for contract validation, payment terms, and documentation.
• Prepare periodic and ad-hoc reports on procurement activities, cost optimization, savings, and supplier performance.

• Bachelor’s degree in Business Administration, Finance, Accounting, Economics, or relevant major. 
• 2 - 5 years of experience in sourcing suppliers, managing bidding processes, contract negotiation, and cost management. 
• Understanding of end-to-end procurement process including planning, supplier sourcing, bidding, negotiation, contract execution, and payment procedures. 
• Proven skills in contract review, cost analysis, and budget control for cost-effectiveness. 
• Experience in evaluating, monitoring, and improving supplier performance through KPIs, SLAs, and scorecards. 
• Strong negotiation skills to secure favorable pricing, terms, and service levels. 
• Analytical mindset with problem-solving ability and attention to detail. 
• Good command of English (both verbal and written).
• Excellent communication and collaboration skills. 
• Ability to manage multiple procurement projects simultaneously and meet deadlines. 
• Proficient in ERP/procurement software and Microsoft Office applications (Excel, Word, PowerPoint). 
• Familiarity with IT procurement including hardware, software, and related services is preferred.