Shipping Specialist

A. Preparing Export Documents

1. Prepare the export document set for each order, including:

• Commercial Invoice
• Packing List
• Contract (if required)
• Packing slip, warehouse release note
• Booking note, Bill of Lading (B/L, AWB)

2. Verify all document information to ensure consistency with the actual goods and customer requirements.

B. Handling C/O Application Procedures

• Prepare the application dossier for C/O (EUR.1).
• Collect all related documents: customs declaration, invoice, packing list, BOM, production process, raw material documents.
• Monitor the application status and handle any requests for additional information.
• Receive and check the C/O once issued.

C. Coordinating Customs Clearance

• Prepare the customs declaration documents.
• Send documents to the customs broker for declaration.
• Follow up on the customs clearance process and handle any arising issues.

D. Coordinating Export Shipments

• Work with the warehouse/packing department to track production and packing progress.
• Contact shipping lines or forwarders to book space, arrange containers, and schedule delivery.
• Monitor transportation to the port and vessel schedules.

E. Managing and Archiving Documents

• Archive export documents for each shipment.
• Update export data weekly, monthly, and quarterly.
• Support accounting, auditing, or customers with document requests when needed.

• College or University degree in Export–Import, Logistics, International Business, or related fields.
• Experience in export documentation or C/O application is an advantage
• Solid understanding of Incoterms, export procedures, and C/O forms
• Experience: 3–5 years, preferably in foreign-invested companies
• Language: Excellent English (written and spoken)
• Skills: Strong computer literacy (MS Office, document management)
• Traits: Detail-oriented, able to work under pressure, and good communication skills with partners and government agencies

Working time: Monday – Friday

Salary: Negotiable (Up to 15-18mil)

Insurance: Bases on total salary