Vendor Coordinator

1. Job Summary

• We are looking for a detail-oriented and proactive Vendor Coordinator to support vendor management activities. This role is suitable for fresh graduates or 1-2 years of experience who are interested in coordination, data management, and working in a dynamic environment.
• Vendor Coordinator is responsible for supporting candidates in becoming official vendors of the company through specific processes and standards. The role also acts as a bridge between vendors and the Project team to ensure smooth communication and collaboration.

2. Key Responsibilities

• Manage vendor emails and act as the main point of contact
• Collect, verify, and maintain vendor information and documents
• Screen CVs and support vendor onboarding/testing
• Track vendor availability and performance monthly
• Support VQA, evaluation meetings, and internal audits
• Prepare weekly reports and monthly updates
• Assist in newsletters and vendor communications

• Fresh graduate or candidate with 1–2 years of experience (referably majoring in Business, Languages, or related fields)
• Skilled in English communication, especially reading and writing
• Strong in organization and time management Detail-oriented in handling repetitive tasks
• Familiar with MS Office and Google Sheets
• Comfortable working with supervisors and teammates
• Knowledgeable in AI tools and their application in daily work
• Proactive in contributing ideas to improve AI usage and workflows
• Available to work in EU timezone (14:00 – 23:00 GMT+7 with a 2-hour break)

Benefits

• Gain hands-on experience in vendor management activities
• Receive training and guidance from experienced team members
• Work in an international environment with global vendors
• Experience a friendly and supportive working environment
• Follow a hybrid working model (work at the office 3 times/week from 14:00–18:00) 
• Full social insurance in accordance with Vietnamese labor law and holiday bonuses