Front Office and Administrative Assistant

Job Description

Reception and Administration tasks

• Maintain / control office machines
• Operate telephone switchboard to answer and forward calls
• Maintain Company contact list, email, phone and update monthly
• Monitor phone and hand-phone expenses monthly
• Monitor, control Admin cost and prepare related reports monthly
• Guest welcoming, meeting arrangement, and accommodation
• Be in charged of receiving, distributing & controlling correspondence
• Control, order office facilities, stationeries as request
• Process payment related to admin costs

Transportation, Taxi and house usage coordination

• Car/ shuttle buses contract handling.
• “Car request” processing and coordinate and arrange car usage effectively
• Check transport route/distance, toll fee and petrol
• Manage shuttle buses, process transportation expenses payment procedure

Canteen management

• Supervise, check canteen operation (Menu, hygience, operation,…)
• Process the canteen payment

Support HR functional task

• Hotel / Accommodation (staff, guest)
• Order and allocate uniform to employees
• Support on organizing all company activities/ events (Year End Party, Company trip,…), office decoration

Other tasks as assigned

Job Requirement

• College/ University degree
• Have over 2 years of experience in Admin at foreign company
• Must be Fluent in English
• Able to work under high pressure

Functional skills:

• Writing skills and excellent in time management
• Administration Skill & Interpersonal Skill
• Very good communication skill (both Vietnamese and English)

Behavioural Competencies:

• Well organised and a problem solver
• Excellent interpersonal and communication skills, a team player
• Ability to work under pressure as well as multi-task