Admin Officer

Mô tả Công việc

SUMMARY

This is a multi-tasking administrative position that involves frequent contact with Sales, Engineering, Estimating and the manufacturing facilities. This position is responsible for tracking engineering change requests and authorizations to proceed; issuing of sales orders upon proper authorization and the tracking of purchase orders to these sales orders; reviewing and tracking of pertinent data on all contracts. Other duties include coordinating and maintaining cost tracking of all parts through service life; maintaining storage of selected project records for all programs; working with IT on EDI issues; responding to manufacturing facilities requests for data updates in AS/400; scheduling of meetings as required; attendance and preparation of meeting minutes.

RESPONSIBILITIES AND DUTIES

Under general supervision is responsible for the following major tasks:

• Tracks engineering change requests for quotes and subsequent authorizations from the customer.
• Generates Sales Orders upon receipt of proper authorizations.
• Tracks receipt of purchase orders (both tooling and piece price).
• Reviews all contracts for pricing, effective dates, FOB point, etc.
• Maintains the 3PA database to track incorrect purchase orders and the receipt of corrected purchase orders.
• Maintains storage of selected project records.
• Works with IT on EDI issues.
• Works with the manufacturing facilities to update and maintain the AS/400 system to correct part levels for shipping.
• Maintains the part label data in the AS/400 for barcode labeling.
• Enters contract data for prototype parts in the AS/400 (Engineering).
• Performs special project work as requested and other duties as assigned.