**Operational Responsibilities:**
- Assist with arrangements for team members and visitors' business trips, including visa applications, flight bookings, hotel accommodations, transportation (airport pickups and drop-offs), and travel insurance.
- Provide support to expatriates and their families regarding residency permits, passports, and other mobility needs.
- Oversee supplier relationships to ensure high-quality service and operational efficiency.
- Negotiate with suppliers to secure competitive pricing and satisfactory services for team members.
- Notify managers and team members about unresolved issues and offer recommendations for improvement.
- Ensure compliance with office and administrative guidelines, SOPs, and policies, and assist teammates in understanding and following them.
- Stay updated on market trends relevant to the role and advise managers on necessary adjustments.
- Regularly assess and enhance working procedures and policies in the area of responsibility.
- Assist with other administrative projects as needed.
**Office Life Events:**
- Organize happy hour events, adhering to budget constraints and ensuring smooth execution.
- Manage the detox corner, ensuring a selection of healthy snacks and beverages, an inviting setup, and cleanliness.
- Oversee office decorations for holidays such as Christmas and Tet.
- Plan and coordinate events such as family day, International Women's Day, Men's Day, sports day, and flea markets.
- Utilize the event budget effectively to communicate positive messages and ensure the satisfaction of team members and the company.
**Financial Responsibilities:**
- Maintain comprehensive records of office expenses, process debit notes, manage payments, and prepare reports for the admin and HR teams as required.
- Conduct cost management by evaluating suppliers and optimizing services to enhance efficiency.
Fluent in English and Vietnamese
At least 5 years in admin and 2 years at management level of office management, admin management...
Strong experience in organizing events for company
Strong communication
Good excel skills with Pivot; V-look up... and presentation skills
Bugeting and planning skills for office management, events.
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