Provide full secretarial and admin support to the project team and department
Develop and maintain a proper and user-friendly file and document control system for recording and tracking of all related documents as well as for the efficient management
Perform data-entry, recording, printing and filing duties
Attend meeting, take minutes of meeting and maintain records for the operations and project team
Follow up project schedule & collect questions, complaints, feedback from clients and give solutions
Follow up payment term, claims process of assigned projects
For some specific big projects: follow up all documents requested, double check on claims from local suppliers, follow up payment from customers, provide support if needed/ required.
Follow up project logs updated by each division, to proactively prepare: resource, equipment, time management for project team
Assist to collect, check staff claims and invoices; to prepare, submit and follow-up the various order (if any); to keep stock of material supplies for the department
Assist to monitor payment schedule and status, cooperate with division admin & accountant team.
Double check all expenses raised for Project Manager to approve and undertake any ad-hoc admin duties as required
Yêu Cầu Công Việc
* Requirements:
Proficient in MS Office applications (Excel, Words & Power Point) and in four skills of English communication.
Professional and pleasant personality with good written and verbal communication interpersonal skills (will interact with many parties: sub con, divisions, site sup team, local suppliers, clients, accountant, managers…)
Proactive, well organized, detail-oriented, highly resourceful and follow up skills.
Willing to learn, multiple tasks and be able to work in a fast – paced environment.
Good at time management and planning skills.
Work independently as well as in a team.
* What we offer:
Competitive base salary + monthly bonus + 13th salary
Social Insurance is fully covered after probation
An open and dynamic English working environment & promotion opportunities
Great chance to develop through on-the-job training methods
* Working location: 117 Nguyen Du, Ben Thanh Ward, District 1, Ho Chi Minh City
* Working time: 8:00 – 17:30; Monday – Friday
Thông tin khác
Bằng cấp:
Cao đẳng
Phụ cấp khác: Gửi xe hàng tháng, điện thoại
Thời gian thử việc: 2 tháng
Cơ hội huấn luyện: Đào tạo On The Job Training
Độ tuổi:
Không giới hạn tuổi
Thời gian làm việc: Thứ 2 - Thứ 6
Phúc lợi: Thưởng tháng, lương tháng 13
Ngày nghỉ: 12 ngày phép/năm + 1 ngày lễ Giáng Sinh
