RECEPTIONIST & HR ADMIN EXECUTIVE

Mô tả Công việc

Receptionist

· Receive, answer and transfer phone calls, receive and send mails, faxes, shipping freights

· Welcome guests and arrange welcome drinks

Recruitment

· Responsible for recruitment for both Heritage Line and Trails of Indochina, particularly in the process of receiving recruitment requirements from various Departments.

· Receive and Screen applicants’ files:

- Transfer the applicants' files to HR Supervisor

- Inform the applicants of recruitment schedule

Administrative

· Prepare meeting rooms and set up audio-visual equipment for conferences based on meeting registration.

· Handle monthly orders and distribution of stationery for the Head Office.

· Prepare workspaces, office equipment, email accounts, telephone extensions, stationery, and business cards (if required) for new employees.

· Compile expense reports on assets, office facilities, equipment, and stationery.

Shipping freights

· Assist all departments involved with the shipment of prepared freights.

· Ensure documents are delivered to departments daily.

· Shipping gift materials and Marketig product to regional office

Wharehouse Managerment

· Tracking the quantity of each item in the warehouse, such as gift materials for guides to bring on tours and marketing products.

Purchasing

· Assist in supporting all departments with purchasing requests.

· Coordinate with other departments to ensure smooth and timely processing of orders, invoices, purchase orders, and related administrative tasks.

· Select the best vendors based on quality, price, terms, delivery, and services, in compliance with the Purchasing Policy and Procedures.

· Review contracts before sending them to the Accounting Department for verification.

· Maintain and update purchasing records.

Other tasks

· Others tasks assigned by the Admin & HR Manager, HR Supervisor

Reporting

· Make a monthly stationary report and send to the Admin & HR Manager

· Make a monthly summary of Leave Report and submit to Admin & HR Manager

· Make expense reports on assets, office facilities and equipment, stationary

· Make a monthly check in – check out report

· Make a monthly deskphone monitoring

Yêu Cầu Công Việc

·         Minimum 2 years in a similar role

·         Tertiary studies in social sciences

·         Certificate in office applications

·         Knowledge of administration, tourism

·         Good – Written and spoken Vietnamese

·         Good - Written and spoken English

·         Good - MS Office (Excel, Word, PowerPoint)

·         Good – Communication

·         Good - Negotiation