Senior HR & Admin

Mô tả Công việc

HR

Payroll Management

- Oversee the monthly payroll process, including calculations for overtime, allowances, and deductions.

- Address and resolve employee inquiries or concerns regarding salary, benefits, and company policies.

Social insurance

- Prepare and submit reports for sick leave, maternity leave, and employee changes (increase/decrease) using the iBHXH system.

Personal Income Tax (PIT) Submission

- Handle the submission of employee personal income tax in compliance with local regulations.

Employment Management

- Develop and execute recruitment plans (yearly, quarterly, monthly) based on business needs.

- Prepare and draft employment contracts for new hires, ensuring all terms and conditions align with company policies and Vietnam labor law.

- Conduct orientation programs for new employees, covering company information, business operations, benefits, and growth opportunities.

- Track probation periods and notify supervisors/managers at least 2-3 weeks in advance for contract updates.

- Manage the entire offboarding process for departing employees, including resignations, retirements, and terminations.

Performance Appraisals

- Plan and implement the performance evaluation process in coordination with department managers.

Leave Management

- Monitor monthly leave records based on timesheets and maintain an up-to-date leave management file.

Budget Planning

- Assist in preparing the annual HR budget based on manpower requirements.

ADMIN

- Maintain and summarize attendance records based on office data and timesheets from the Yard Admin.

- Track company car usage, including VETC recharge and timesheet monitoring.

- Coordinate with suppliers for office equipment maintenance (e.g., telephone, computers, printers) and manage orders for stationery, PPE, and other admin needs.

- Verify and process invoices, prepare payment requests, and coordinate with the accounting team.

- Receive, process, and store dispatches, letters, and other documents; handle all paperwork within the scope of responsibility.

- Organize company events and activities (e.g., Year-End Party, team building, birthdays, and internal games).

- Handle tasks related to visas, passports, and work permits for foreign employees.

- Manage office and notary licenses; book hotels, transportation, and other logistics for staff, including Back Office, Sales, Operations, and BOD.

Yêu Cầu Công Việc

-          Bachelor’s degree in any field

-          At least 3-5 years of experience in HR with a focus on payroll and administrative tasks

-          Proficient in English, both spoken and written

-          Strong knowledge of Vietnam labor laws and regulations

-          Excellent organizational and communication skills

-          Ability to work independently and manage multiple tasks effectively