Import & Export Document Specialist

Mô tả Công việc

1. Position Overview:

The Import & Export Document Specialist for the steel sector at MRS Group is responsible for preparing, reviewing, and handling all documents related to import-export activities in the steel industry—a field that demands accuracy and deep understanding of international trade procedures. This position requires resilience, a pioneering spirit, and the ability to work well under pressure to ensure smooth, compliant, and timely import-export operations.

2. Job Criteria:

• Prepare & review import and export documents, including Sales contract, L/C, booking, shipping mark/label, Invoices, Packing List, B/L, C/O, Insurance certificate, Fumigation Certificate, Inspection Certificate and customs declarations…

• Coordinate with suppliers, freight forwarders, and customs agents to facilitate the timely and accurate processing of import and export shipments.

• Verify the accuracy of shipping documents, including quantity, weight, and packaging details.

• Maintain organized and up-to-date records of import and export documentation.

• Collaborate with internal teams, such as procurement and logistics, to ensure smooth and efficient import and export operations.

• Contact with bank to prepare payment documents by L/C + T/T

• Prepare full set of shipping documents in compliance with international trade regulations and customs requirements to send Customers for Customs clearance procedures

• Stay updated on import and export regulations, trade agreements, and industry best practices.

• Monitor and track shipments to ensure timely delivery and resolve any issues or discrepancies.

• Communicate with relevant stakeholders, including customs authorities and shipping carriers, to address inquiries and resolve documentation-related concerns.

• Assist in the preparation of reports and analysis related to import and export activities.

• Support continuous process improvement initiatives to enhance efficiency and accuracy in import and export documentation processes

Yêu Cầu Công Việc

1.      Requirements:

-          Education: Graduated from colleges or universities, with preference given to graduates from Foreign Trade University, University of Economics, University of Technology, University of Foreign Economics, or University of Commerce.

-          Major: Logistics, International Trade, Foreign Trade, Partnerships, Business English, etc.

-          Languages: Proficiency in English is required.

2.      Experience:

-          Work experience: Minimum of 2 years.

3.      Skills:

-          Proficient in computer skills.

-          Strong communication, organizational, problem-solving, and teamwork skills.

-          High sense of responsibility, attention to detail, strong will, and ability to work under pressure.

4.       Other Requirements:

-          Must have a personal laptop.

1.      Passion & Mindset:

-          Passion for Import-Export and Supply Chain:
A strong interest in international trade operations—especially in industrial materials like steel—drives you to proactively learn and continuously enhance your expertise every day.

-          Systematic and Logical Thinking:
You are able to understand the interconnection between documentation, transportation, payment, and legal aspects. This structured approach helps you process tasks thoroughly and minimize risks for the business.

-          Attention to Detail and Consistency:
Every number and clause in a set of documents matters. A high sense of responsibility and meticulousness are essential to ensure smooth customs clearance and on-time delivery.

-          Growth-Oriented Mindset and Willingness to Learn:
With constant changes in the steel industry and international trade regulations, staying updated and improving your skillset is key to adapting and achieving long-term success.

-          Composure Under Pressure and Flexibility in Collaboration:
As a liaison between internal departments and external stakeholders (customers, shipping lines, banks, customs authorities, etc.), you must remain calm, communicate clearly, and handle unexpected issues with agility.