Thông Báo Việc Làm
22/01/2025
Nhân viên chính thức
1,000 - 1,500 USD
Trên 3 Năm
Nhân viên
17/02/2025
Position summary
Standardize the company's administrative affairs: daily administrative management; official documents and system management; company file management; office supplies management; work coordination between departments; supervise and check the implementation of the work tasks of each department; logistic support management.
Regulate human resources affairs: human resources planning and implementation; recruitment and deployment management; training and development management; performance appraisal management; compensation and benefits management; corporate culture building and employee relations management.
Part-time company cashier affairs: handling expense reimbursement and daily receipt and payment of funds to ensure the safety of funds, strict approval and accounting of original documents, timely preparation of vouchers, regular liquidation and reconciliation of provisional expenditure and current accounts, and handling related other related affairs.
Job Responsibilities and Assessment Criteria
Administrative affairs management
Day-to-day administration
1. Responsible for the reception of company visitors
2. Responsible for the company's telephone answering records, e-mail and fax sending and receiving, document copying
3. Responsible for the company's various office documents, contracts and other documents, such as entry, arrangement, numbering, printing, organizing, receiving, transmitting, archiving, destruction and so on.
4.Responsible for the company's hotel booking, customer pick-up and drop-off arrangements, handling staff Vietnam work visa, residence permit and other documents processing matters, staff accommodation, food and beverage and other related matters processing and management.
5. Responsible for the preservation and management of the company's official seal and documents, annual review of the company's documents and related matters.
6. Responsible for the company's daily documents, information organization and filing
7. Responsible for the notification of meetings and timely preparation of minutes of meetings
8. Responsible for the release and communication of various notices and circulars of the company.
9. Assist the company's departments to do a good job in the implementation of administrative system supervision
10. Assist the company's departments to organize staff training and assessment
Office supplies management
1.The company's administrative, logistical and office supplies registration, in and out of storage, storage, inventory
2. Responsible for the use and maintenance of the company's office facilities
3. Responsible for the development of office supplies procurement plan, the production of budget statements and other work
4.Docking with external maintenance unit personnel about maintenance matters, timely tracking and verification of the results of processing
Fixed asset management
1. Responsible for the company's fixed assets registration, statistics, bookkeeping, deployment, inventory disposal work
Administrative cost management
1. Assist the general manager to control the expenditure of various administrative office costs
2. Reconciliation of all types of documents; (eg: courier statements)
3. Audit and reimbursement of various administrative office expenses
Logistics services management
1. Responsible for inspecting the hygiene of the company's various office areas and customizing the company's hygiene duty list
2.Responsible for interfacing with office properties and maintaining timely communication with the properties
3. Responsible for the daily maintenance of the company's green plants
4. Summarize the company's health problems and seek solutions
Internal and external communication links
1. Coordinate the relationship between departments and employees
2. Liaison and communication with various departments of the company, to assist the departments to complete the work
Public relations campaign
1. Assist the general manager is responsible for the company's public relations and publicity work, specific contractors of various external publicity materials and media contact reception
Other work
1. Completion of the work arranged by the superior
2. Major and emergency affairs of the company
Personnel affairs management
Human resources systems management
1. According to the company's development planning, do a good job of drafting and signing the approval of the human resources system, to ensure the implementation and revision of the system
2. Establish and improve personnel resource management system, research and design personnel resource management model (including recruitment, performance, training, compensation and employee development system of the overall construction), develop and improve the personnel resource management system
3.Establishment of a management system for periodic goal review interviews and participation in departmental interviews
Recruitment Management
1. Determine or adjust the company's staffing of various positions, prepare or adjust the job description
2. According to the situation of posting and editing, summarize the company's departments on the staffing needs of different positions
3.Management of the company's major job board accounts, timely release of recruitment information, processing of job board resumes
4. Through social recruiting, school recruiting, headhunting and other channels to publish recruitment information, collect resumes that meet the job requirements, strict screening of resumes, and make appointments for interviews with candidates.
5. Reception of applicants for interviews, guiding applicants to fill out the registration form for applicant information and then arrange for interviews
6. Do a good job of interviewing after the return visit work
Training management
1. Collect and summarize the training needs of various departments
2. Assist departments to develop and implement training programs, including the organization of training materials, training notices, training attendance statistics, etc.
3. Assist departments in evaluating training results
Compensation and Benefits Administration
1. Formulate a reasonable remuneration and benefit system
2.Responsible for the company's employees social insurance matters, including social security additions, changes, reductions, withdrawals, reimbursements and other matters.
3.Accounting for the monthly salary of employees, prepare payroll to the general manager for review and submit the payroll to the relevant departments for issuance; Accounting for the employee's separation salary
Attendance management
1.Management of employee leave, late arrival, early departure, business trips, official travel and other test data.
2. Regularly summarize and report on the examination situation on a monthly basis
Labor relations management
1. Handle the signing and renewal of the labor contract of the company's employees
2. Good employee relations management: accurate and complete files
Personnel management
1. The establishment and custody of the company's employee personnel files, registration and organization of other information
2. Recruitment, hiring, separation and other procedures for the company
3.Monthly new entry into the workforce and monthly summary of the registration of employees leaving the workforce
Cashier services management
Reimbursement and payment operations
1. Audit employee reimbursement documents, invoices and other original documents to ensure that they are legal and accurate, complete and well-documented.
2.Weekly, monthly and regular expense reimbursement and payment approval procedures, cash and bank settlement operations
3. Do a good job in the daily management of cash and cash receipts and payments to ensure the correctness and legality of cash receipts and payments
4.Preparing and submitting payment documents for urgent processing and internet banking.
Prepare journal vouchers
1. According to the original receipts and payments that are reviewed and approved, prepare the vouchers to be entered into the Da Yi financial system, and register the cash and bank deposit journals in a timely manner.
2. Properly store the original accounting vouchers, which should be folded neatly according to the order of numbering, bound into a book by month, with cover, back cover and seal for filing.
3. be responsible for the daily settlement of each bank account, to achieve day-to-day and month-to-month closure, and the preparation of the “cashier's report form”; end of the month and the bank statement to reconcile the balance of deposits, inconsistent with the need to prepare the “reconciliation of bank deposit balances”.
Cash and deposit management
1. According to the needs of the company to withdraw, send deposits, safekeeping of cash, to ensure the smooth progress of business activities
2. Clean up the accounts in a timely manner, urge the official borrowers to report the accounts in a timely manner, to put an end to long-term personal arrears, to ensure that the end of the loan settlement
3. Strictly abide by the cash management system, cash on hand shall not exceed the quota, not sit on the money, not misappropriation, not with white notes against cash on hand, to keep cash on hand and cash account consistent, so that the account is consistent
4. keep track of the company's cash and deposit balance, report to the leadership of the flow of funds; send funds to the Spanish headquarters in a timely manner to receive and pay the plan, to avoid a break in the financial chain
Blank Checks and Receipts Management
1. Responsible for the custody of blank cheques and related receipts, and use them in consecutive numbers in accordance with the regulations
Tax business management
1.According to the relevant regulations, handle the company's tax declaration and payment work on time, including personal income tax, social labor insurance, export tax rebates
2.Assist the accountant to do the company's other tax planning work.
Current project management
1. Do a good job of accounts payable management, for due accounts payable, notify the relevant personnel in the purchasing department to be responsible for payment matters; for the confirmed payment, should be allocated according to the invoice or contract out of the accounts.
2. Do a good job in the management of accounts receivable, for the due accounts receivable, notify the relevant personnel in the sales department to be responsible for the collection of accounts; for the received amount, it should be accurately corresponds to the invoice or order to be recorded.
Core competence
Financial authority
cashier's authority
Personnel authority
1. The right to make recommendations to the department in accordance with the work plan
2. The right to recommend the hiring of recruiters
3. Right to monitor attendance
Business competence
1. The right to make suggestions on the business work of each department of the company
2. The right to make recommendations on the operational work of the Department
Academic Requirements
College degree or above
Profession
Human resources management or related field
Experience
2+ years of relevant work experience
Knowledge Skills
1.Familiar with the six modules of human resources, in personnel recruitment, introduction, training and development and staff assessment, incentives and other aspects of practical operation ability
2.Familiar with the operation process of human resource management practices, familiar with the local labor and personnel regulations and policies in Vietnam, and be able to apply them practically.
3.Familiar with the social security process, can operate independently to complete
4. Excellent written and oral expression skills, strong affinity and service consciousness, strong communication and comprehension skills.
5. Meticulous and conscientious work, strong principles, good execution and professional quality
6.Skilled computer operation, master the use of Office and other office software
Professionalism
Post quality
1.Highly agree with the company's corporate culture values
2.Identify with the result-oriented work method, respect the customer value of the work orientation
3. Adherence to principles and ability to perform human resources functions independently
Personal quality
1. Honest, trustworthy and cheerful
2. Strong sense of responsibility and strong principles
3. Calm, dedicated, meticulous and patient
Collaboration requirements
Internal Customers
General Manager, Accounting, Production Department, Quality Control Department
External Customers
Stakeholders
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