Documentation & Translation

Mô tả Công việc

Position Summary

Overall responsible for the company's import and export trade business documents operation

Responsible for the daily translation of company related documents, emails and meetings.

Pre-approval and preparation of documents

1.According to the customer requirements and sales contracts to review the

feasibility of making a single and prepare to repair can be made documents

2. Prepare the whole set of documents according to the customer's shipment information, including commodity inspection certificate, customs declaration documents, etc., and the information required by foreign customers for customs

clearance.

3.Processing trade business declaration and processing, including the control and tracking of the entire business process.

4.System operation to produce relevant documents

Booking contact and cargo loading tracking

1. Review the goods before shipment, if there is any problem, communicate with the relevant salesman or related departments

2. According to the salesman customer order information, before the goods are ready to ship with the freight company to determine the ship date and consignment of container time and to the internal shipping notice, if there are any problems with

the salesman to communicate in a timely manner

3. Confirm the cost with the person in charge of the freight forwarder

4.Confirm the time of cargo leaving the factory and coordinate the arrangement of inbound logistics.

5.Confirm the logistics and all related expenses before export, if the expenses are abnormal, inform the salesman in time and communicate with him to verify.

6.Follow up the work of loading containers and fill in the relevant data of packing list.

Import and export customs clearance of goods

1. Carrying out import and export declaration procedures before the deadline for customs declaration required by the customs authorities

2. Carry out the operation of paperless declaration procedures in the electronic port.

3. Customs declaration work must be rigorous, careful, in accordance with the relevant provisions of the state and customs

4. In the process of customs declaration, send the relevant documents (invoice, packing list, contract, etc.) to the forwarder or customs broker in accordance with the way required by the forwarder.

5. Ask for the customs declaration return in time to confirm the accuracy of the declaration.

6. Check the content of the bill of lading of the customer to make sure it is accurate.

Shipping Information Notification

1. Prepare shipment notification to customers on the day of vessel departure from port

2. Provide the relevant documents of shipment to the company's finance department in time to ensure that the documentary information is correct.

Customs clearance information preparation

1.According to customer requirements and contract preparation of customs clearance and foreign exchange data

2. Reasonably arrange the delivery of customs clearance documents according to the payment terms of the contract.

3.Tracking the sending process to ensure that the customer receives the customs clearance documents in a timely manner under the premise of the security of foreign exchange collection.

Certificate of Origin Procedures

1. Production and issuance of the corresponding documents (including certificate of origin, etc.) required for the export of products

2.Apply for certificate of origin and other documents for certification by relevant local organizations.

3.In case of products under the category of legal inspection, contact the Commodity Inspection Bureau and provide the corresponding documents (invoice, certificate of origin, customs declaration, application form, etc.) for the commodity inspection procedures of the products.

Bank negotiation procedures

1. Pre-examine the letter of credit and register the letter of credit, verify the electronic data submitted with the contract and the business

2.Contact the bank and provide appropriate documents (invoice, certificate of origin, customs declaration, bill of lading, ship's certificate, shipping notice, packing list or other certificates, etc.), handle the bank acceptance or negotiation procedures, and transfer the relevant procedures to the Finance

Department in a timely manner.

3.Responsible for tracking the negotiation and payment of documents, tracking the safe collection of foreign exchange, and informing the relevant salesperson of any collection problems in a timely manner, so that the salesperson can communicate with the customer and deal with the problem.

Documentation file management

1.Responsible for each batch of product documents all the documents for registration, filing, every six months on the document documents to organize, analyze and save once

Other routine document processing

1. Review the freight company's expense list, such as the cost of the project has objections to communicate with the freight company

2. Fill in the freight company's related expenses payment documents

3.Declaration of foreign exchange by State Administration of Foreign Exchange

4.Sending the monthly package fee and daily report to the Spanish headquarters.

5.Real-time updating of relevant work files of the Trade Department (e.g. document tracing form, amount collection form, urgent bulk tracking form, etc.)

Translation work

1.Translate, communicate and reply to the daily emails between the department and the Spanish headquarters.

2.Translation of related meetings and documents as needed.

3.Translation of company related working documents

4.Accompanying translation for Chinese colleagues when they come to the company for guidance and training.

5.Participate in the video conference between the company and the Spanish headquarter according to the needs of the work, and do the whole translation work and related records.

scope of one's jurisdiction

1. Have the authority to propose adjustments to the production cycle for production orders according to customer demand;

2. Have the authority to track the production progress of production orders;

3. Have the authority to make suggestions on product quality improvement;

4. Have the authority to adjust the export goods according to the actual situation;

Yêu Cầu Công Việc

Academic

College degree or above, under 20-35 years old

Specializati

International trade, English or business English related majors

Work experience

Work experience in related trade field is preferred, especially more than 1 year experience in document work in import and export company

Skills and qualities

1. Skilled in computer operation, mastering the use of Office and other office software, with good English skills, good foreign language writing skills and fluent spoken language;

2. Familiar with the operation process of trade import and export business and relevant laws and regulations, with solid professional knowledge of foreign trade 3.Proficiency in relevant professional knowledge.

4.Strong execution ability, good interpersonal and communication skills, strong sense

of responsibility.

Professional ism

Job Quality

1. Highly agree with the company's corporate culture and values

2. Agree with the result-oriented working method, respect the customer value of the work orientation

3. Adhere to the principle, able to independently fulfill the trade document management function

Personal qualities

Good work ethic, honesty, integrity; good psychological quality and stress

resistance; strong teamwork spirit, work seriously and carefully.

Collaboration requirements

Internal Customers General manager, quality control department, production supervisor

External Customs brokerage agencies, shipping companies, commerce bureaus, etc.