Admin Team Leader

Mô tả Công việc

Duties and Responsibilities:

1. In charge of applying for administrative licenses for the Company's Retail and Distribution channel activities:

• In charge of implementing procedures for applying for new, amending and supplementing the content of licenses related to the Company's operations including: Business License, Representative Office License, Location Certificate Business Registration, Alcohol Distribution License, Cigarette Distribution License, Alcohol Retail License, Wholesale License, Food Hygiene and Safety License...
• Coordinate with retail store managers to receive inspection teams of state agencies such as: Market Management Team, Food Safety and Hygiene Inspection Team, Economic Team...
• In charge of allocating Licenses to retail stores and distribution channels of the entire Company system.

2. Manage the purchasing team for the system's Office and stores.

• Manage the team and purchase items such as: Stationery, Necessities, Tools, Electronic Equipment, Machinery and Equipment to serve Office and Store activities (Laptops) , phones, computers, printers, cash registers, POS machines, screens, bill printers, safes, display shelves, price tags...etc..).
• In charge of allocating team members to the Purchasing List for Setup when there is a new store or new office.

3. Manage Security Services/ Cleaning Services/ Insect Control Services at stores.

• Implement contracts, monitor renewals, agreements, update amendments and supplements to the job requirements of the Service company's employees according to each store (F&B store/Retail store).
• Monitor and coordinate with Store Managers to inspect Service staff performing work at stores, handle violations as well as recommend rewards.
• Notify and resolve issues related to the Service.
• Monitor monthly payments.

4. Manage the issuance/recovery of employee uniforms.

• Manage and monitor and coordinate with the team the issuance of new uniforms / recall of old uniforms for employees according to each location of the store.
• Mainly responsible for recommending new uniforms periodically for store staff across the system (including Retail and Distribution channel staff).

5. In charge of Insurance for Shops, Offices and Warehouses.

• Purchase Property, Fire and Explosion Insurance and Public Liability Insurance to ensure the Company's benefits.
• In charge of preparing insurance claim documents when there is an incident.

6. In charge of ordering printed publications, mica, and display shelves used at the store.

• Monitor orders periodically/on demand for items such as: Paper bags, Fabric bags, Plastic bags, Ribbons, Gift wrapping paper, Customer books, Tissues, Coasters... ensuring adequate supply quantity for store operations.
• Find quotes and Suppliers to make samples according to BOD's requirements.
• Work directly with BOD to approve product samples and prices.
• Manage browsing templates used for the entire system.

7. In charge of Contracts, including: Service Contracts, Ground Lease Contracts, Principle Contracts, Purchase Contracts...

8. Book air tickets and hotels for BOD, employees and guests on business trips domestically and internationally.

9. Work and report directly to BOD.

Yêu Cầu Công Việc

• Graduated with a bachelor's degree or college degree in Economics, Business Administration, Law, Human Resource Management or other fields related to management and administration.
• Have at least 5 years of experience in the administrative and office field
• Skills in teamwork, coordination, and cooperation with individuals, departments within the organization and with external partners.
• Good analytical and synthesis thinking. Good communication and communication skills.
• Careful, good job overview, able to work under high pressure.
• Ability to build and maintain good partner relationships outside the organization.