Project Assistant Manager

Job Description

ROLES:

The Assistant Project Manager supports the Project Manager in working with internal and external stakeholders to ensure coordination and progress of projects. The APM assists in monitoring timelines, budgets, and scope, and helps resolve issues to achieve successful project completion.

RESPONSIBILITIES:

· To assist in liaising with Principal and Landlord to collect criteria packages for store design.

· To coordinate with Principal, Landlord, and Local Authorities under the Project Manager’s guidance to facilitate approvals for store layout and design.

· To prepare initial estimates for store construction budgets and support submission to BOD for approval.

· To review tender documents and support Vendors/Contractors in correcting quotations.

· To assist the Project Manager and BOD in evaluating and selecting Vendors/Contractors involved in the project.

· To review design guidelines and support Vendors/Contractors in ensuring product quality meets design standards.

· To assist in planning and tracking the project schedule to ensure timely progress within budget and minimize risks.

· To support cross-checking BOQ/contracts, cost control within approved budget, and preparing payment requests.

· To coordinate with internal departments to support smooth project execution.

· To assist in defining project scope and objectives with relevant stakeholders, ensuring technical feasibility.

· To support the development of detailed project plans for monitoring and tracking progress.

· To assist in managing changes to project scope, schedule, and costs using appropriate verification techniques.

· To provide regular updates and escalate issues to the Project Manager or management as required.

· To support risk management activities to minimize project risks.

· To attend meetings with Principal and support in clarifying specific project requirements.

· To assist in monitoring project performance by collecting data, preparing progress reports, and highlighting potential delays or risks for the Project Manager’s review.

· To support financial tracking by consolidating cost information, checking vendor invoices, and assisting with budget comparisons against approved allocations.

· To prepare meeting minutes, follow up on assigned action items with stakeholders, and ensure that timely updates are communicated to the Project Manager.

· To coordinate with Vendors/Contractors for submission of required documents, samples, and approvals in line with project milestones.

· To support the Project Manager in organizing site inspections, documenting issues, and tracking the rectification of defects.

· To maintain project documentation such as contracts, drawings, approvals, and correspondence, ensuring proper filing and easy retrieval.

· To provide administrative and logistical support such as scheduling meetings, arranging site access, and coordinating deliveries when required.

· To perform other related tasks as assigned by the Project Manager or BOD, including ad-hoc duties that may arise from urgent business needs.

Job Requirement

·     Bachelor's Degree in appropriate field of study or equivalent work experience

·     5+ years in progressively responsible project leadership roles, preferably in retail industry.

·     Strategic Thinking, Organizational Design, Project Management.

·     Developing and Tracking Budgets.

·     Excellent client-facing and internal communication skills.

·     Solid organizational skills including attention to detail and multitasking skills

·     Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.

·     Microsoft Office proficiency is essential.

·     Proficiency in reading, writing and speaking English.