Business Support Staff (Admin) - Temp 9 month

Mô tả Công việc

POSITION: BUSINESS SUPPORT STAFF (ADMIN) - TEMP 9 MONTH

- Work place: Xom Chieu Ward - HCMC

- Report to: Dead of Medical

MAIN DUTIES:

1. Sales Administration:
Expense report and payment documents: Checking and verifying all sales team expense payments as per company policy. Work with Finance on the next steps of payment. Record these expenses in the sales budget.
Working with Procurement team: Coordinate on expenses and payments of the Sales and Marketing Department.
Administrative documents: Drafting and managing documents related to business activities such as quotations, proposals, contracts, etc.
Office organization & meeting logistics: Organizing meeting rooms, arranging logistics support (e.g., booking LCD projectors).
Travel arrangements: Coordinating, scheduling, and booking activities and facilities for the Sales Department (e.g., air tickets, hotels, cars).
Stationery and sales tools management: Placing orders and controlling stock of stationery, promotional items, uniforms, and other sales support tools (e.g., flyers, brochures).
Sales events: Supporting the Business Support Supervisor in organizing sales events such as ASM meetings and national sales conferences.
Systematic filing: Establishing and maintaining a systematic filing system.
Payments: Processing payments for staff, HCPs, and vendors in accordance with company regulations.
Monthly accruals: Preparing monthly accruals for A&P and operational expenses as per company regulations.
2. Other Tasks:
Reporting and support: Assisting the Business Support Supervisor with reports and other assigned tasks.
New tasks: Willing to take on additional new Sales Admin tasks as they develop.

Yêu Cầu Công Việc

1. Education & Qualification
University/college graduate
Preferably good at English
Have experiences in event organization
Good knowledge & skills in office management
Good computer skills in Excel, Word, PowerPoint

2. Working Experience
1–2 years working experience in the same position

3. Skill
Good appearance, tidiness, punctuality, carefulness, attention to details, and the ability to make a good impression not only on colleagues but also on customers, principals, and guests