28/11/2025
Administrative / Clerical , Executive management , Ecommerce
Permanent
Competitive
3 - 5 Years
Experienced (Non - Manager)
28/12/2025
Reporting to the Deputy CEO & CFO you will undertake a full range of secretarial and administrative duties for them and to ensure the efficient and effective running of their daily business.
Key Responsibilities:
Administrative Support:
• Manage the schedules, arrange meetings, and organize events for the Core Management Team.
• Prepare documents, reports, presentations, and other administrative tasks as required.
• Coordinate and organize meetings, take minutes, and follow up on assigned tasks.
Information Management:
• Collect, compile, and analyze necessary information for strategic decisions by the Core Management Team.
• Maintain an organized filing system for information and documents, ensuring confidentiality and accessibility.
Communication and Coordination:
• Act as the point of contact between the Core Management Team and other departments within the company, as well as external partners.
• Handle and respond to requests, inquiries, and issues from stakeholders.
Project Support:
• Assist the Core Management Team in the implementation and monitoring of strategic projects.
• Track progress and report on the outcomes of projects, ensuring goals are met.
Budget Management:
• Assist the Core Management Team in planning and managing the budget.
• Monitor expenditures and prepare periodic financial reports.
Analysis and Reporting:
• Analyze business, market, and competitor data to provide valuable insights for the Core Management Team.
• Prepare periodic and ad-hoc analytical reports.
• Perform other tasks assigned by the line manager.
1. Education background requirements:
• Bachelor’s degree or higher, preferably in Business Administration, Economics, Finance, or related fields.
2. Experience/Industry requirements:
• At least 3-5 years of experience in an executive assistant role or similar positions.
• Excellent organizational and time management skills.
• Strong communication and negotiation skills.
• Analytical and problem-solving abilities.
• Proficiency in office software (Microsoft Office, Google Workspace).
• Detail-oriented, meticulous, and highly responsible.
• Ability to work independently and as part of a team.
• Maintain confidentiality and handle sensitive information discreetly.
3. Competency requirements:
• Analysis & Problem Solving: Proactively identify and analyze issues by evaluating key data, isolating root causes, and providing well-reasoned solutions.
• Client Centric: Foster strong relationships with key stakeholders and ensure a seamless, service-oriented experience.
• Communication: Communicate with confidence and professionalism, tailoring messages to different audiences while fostering trust and credibility across all levels—both internally and externally.
• Accountability & Ownership: Effectively manage multiple tasks, projects, and resources, balancing priorities and adapting to changing demands to ensure seamless execution.
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