Admin Executive (Audit Coordinator - Business Assurance)

Job Description

• Support the coordination with and assistance to auditors in the conduct of document review at least a month before the scheduled audit.
• Monitors daily the registration of confirmed audits to the respective Certification Body to ensure that no audit registration is missed before the scheduled audit date.
• Ensure preparation of audit plan at least 14 days before audit schedule.
• Ensure completion of audit file on a daily basis and monitors on a monthly basis which should be given priority for submission to the respective Certification Body.
• Addresses protocols and rejects by the CB in the submitted audit file.
• Facilitates and ensures the release of certificates to the client on a timely basic.
• Ensure timely processing of auditors’ and technical experts’ application for authorization and scope extension to the respective Certification Body prior to an audit is to be conducted.
• Conducts regular (daily/monthly update) of the list of authorized auditors; CV of all auditors, included the qualifications/records
• Responsible for all document control functions including controlling, filling and storing of MS dept’s Quality manual, procedures, records and forms, Customers’ Quality Manual and procedures, books, standards, references, etc., and update of Document Master lists
• Preparing travel for auditors/experts
• Preparing the invoices and sending the related invoices for sub-contractors (external auditors, technical experts, Intercom…)

Job Requirement

• Bachelor's Degree in Business, Marketing, Engineering, or a related field

• At least 2 years of experience in quality management systems, document and records control, ISO standard and/or as an internal quality auditor

• Proficient in both spoken and written English

• Proficient in computer use with basic to advanced knowledge of office operations and software (e.g., MS Office Suite)

Others (Benefit):

• Working in an international dynamic and friendly environment
• 15 annual leaves, 15 paid sick leaves, Christmas leave
• 13th-month salary, bonus based on performance and business result
• Social insurance, health insurance, unemployment insurance base on full basic salary (Vietnamese Law)
• Insurance benefit package (Accident insurance 24/7, Health care insurance, Business travel insurance), annual health check
• Free parking 
• Ad-hoc staff engagement events, team-building activities, company trip
• Participate in the company’s training programs, LinkedIn Learning license holder (fee supported by company base on company’s policy)