[AEON Celadon] Talent Acquisition Officer

Job Description

Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, training, system & digitalization, employee relation and performance management, C&B support, HR management & Reports, Rules and Regulations.

1. Recruitment activity

2. Training activity

3. Employee Relation & Performance

4. C&B support

5. HR management & Reports

6. Rules and Regulations

7. Other duties

• Recruitment activity (40%):
  - Coordinate with Hiring Manager to understand the scope, responsibilities and requirements of positions to be filled.
  - Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
  - Implement recruiting process: phone screening, interviews, reference check, offer…
  - Follow up with filled vacancy to ensure the selected candidate to meet company’s needs, resolve issues with Hiring Manager on staffing actions.
  - Manage existing candidate database to exploit for future positions.
  - Maintain a good relationship with candidates for future and/or unexpected hiring need
  - Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
  - Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
  - Manage applicant information in recruitment database in proper manner.
  - Stay up-to-date with industry trends
  - Conduct exit interview and analyse the reasons of resignation.
  - Prepare recruitment reports weekly/ monthly
  - Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)
• Training activity (15%):
  - Organize orientation program for new staff: logistics, training data, attendance, training delivery and training reports
  - Collect training request from Store management team and collaborate with Academy to build training materials.
  - Training organizing: Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) and company training programs/events (including but not limit to AEON Group Annual survey, AEON Massive re-training) as requested.
• Employee Relation & Performance (15%):
  - Participate in Branding activities through social media channels.
  - Coordinate with universities, events in relation to targeted hires.
  - Support Management Trainee program to attract the most potential candidates.
  - Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
  - Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
  - Support all gather performance evaluation document & analyses its result.
  - Support Trade Union to organize event, activity for employee engagement.
  - Coordinate and organize Company event (Best Employee, Best Practice, Long Service, HR Day, Healthcheck, AE checking, blue card...)
  - Support Employee Engagement survey & co-ordinate with other Departments for action plan.
• C&B support (5%):
  Support to answer queries of staff relating benefits, shiftplan…
• HR management & Reports (10%):
  - Ensure General Staff’s attendance and attire.
  - Identify potential staff for succession planning purposes.
  - Check information and provide report when necessary.
  - Manage all store staff & Promoters personal and job information.
  - Take photo for new staff (including Promoter) and proceed employee magnet card printing.
  - Collect new staff’s information and process hiring step on the system.
  - Collect and control staff document and tracking file (onboarding, health checking, AE checking...)
• Rules and Regulations (10%):
  - Follow all working procedures, the company’s policies, rules and regulations.
  - Check, monitor, remind and guide General staff to follow the rules and regulations.
• Other duties (5%):
  - Support other departments as necessary.
  - Other tasks or responsibilities as assigned by HR Division Leader, Deputy Manager, HR Manager, Store Manager

Job Requirement

• University/College degree.
• Open to Fresher with knowledge in HR (experience/knowledge in mass recruitment is preferred)
• Be able to work at shift & on Public holidays

Preferred skills:

• Computer literate (Word, Excel, Power point).
• Good communication and problem-solving skill
• Customer focused
• Self-disciplined with ability to work independently
• Good command of English (verbal and written) is a plus
• Have ability to relocate to other Stores as per Company’s assignment is a plus

Benefits:

• 13 month salary
• Performance bonus
• Transportation allowance
• Meal at canteen
• Staff purchase
• Premium healthcare after 1 year of employment
• Full salary social insurance
• 13 days annual leave
• Many opportunities of development (transfer, promote)
• Training and learning development