Urgent - Execution Officer (Document and Forwarding team - Temporary 6 months)

Job Description

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.

This position would be in charge of respective RESPONSIBILITIES:

1/ Arranging for shipping documents:

• Arranging shipping documents in the soonest time after vessel sailed according to document instructions from the pre-shipment team or closely contact shippers to ensure proper shipping documents completed in the shortest time.

+ Filling Certificate of original, ICO forms base on B/L details and shipping instruction.

+ Declare C.O on 2 systems: VCCI and Ministry of Industry and Trade.

+ Declare Phytosanitary certificate on the system of Plant Quarantine Protection.

+ Checking all Certificates: Fumigation Cert, Weight/Quality Cert, Health Cert,…

+ Following and contacting shippers to get original shipping documents as required according to document instructions for Bonded WH shipments.

+ Getting approval to send original documents to Customers or Banks…

• Input data of shipment details to the company’s systems to generate shipment details, shipment advices, invoices and relevant information to the excel files of execution team.

2/ Checking invoices/Debit Notes relating local charges, freight of shipment and request payment in due time.

3/ Declaring Customs on systems Ecus

4/ Input data to issue e-VAT Invoice on Viettel system

5/ Other ad-hoc tasks assigned by line manager

6/ Ensuring compliance of the contract management policy and company policies.

7/ Ensuring line manager is aware of potential execution issues and propose solutions.

Job Requirement

• From 1-3 years in import – export or logistics experiences.

Other skills (Computer Skills, etc)

• Excellent analytical skills, problem solving, communication skills.
• Familiar with Microsoft Office, Microsoft Excel, Microsoft Power Point.
• Ability to work independently and propose solutions
• Ability to manage multiple tasks and prioritize workload to meet deadlines under pressure

Languages:

• Effective command of spoken and written English 

Academics

• Bachelor's degree in economics, logistics or in any related field,