The HR Business Partner serves as a key link between Operations, Finance, and Group HR, with a primary focus on labor budget control, cost efficiency, and performance management. The position ensures that workforce planning, headcount, and remuneration structures are tightly aligned with production and financial goals.
This role is particularly critical in analyzing labor cost data, maintaining dashboards, and ensuring KPI and incentive schemes are implemented effectively, consistent with both business performance and corporate HR guidelines.
Key Responsibilities:
1. Labor Budget & Cost Control
Develop, monitor, and control labor budgets across production units, ensuring alignment with business and financial targets.
Analyze and report on monthly labor cost variances versus budget (headcount, overtime, allowances, incentive payout).
Coordinate with Finance to ensure all HR cost elements are accurately captured and forecasted.
Support the Finance Director in preparing labor cost projections, sensitivity analysis, and productivity ratio tracking.
2. Labor Cost Dashboard & Data Analytics
Build and maintain labor cost dashboards that consolidate data from HR, payroll, and production.
Provide timely, data-driven insights to management regarding workforce utilization, efficiency, and cost per output.
Lead the continuous improvement of HR reporting tools to enhance visibility and accuracy of labor analytics.
Identify trends in absenteeism, overtime, or manpower utilization that affect operational cost.
3. KPI & Incentive Scheme Management
Administer, track, and analyze KPI-based performance schemes for both production and office staff.
Work with Finance and HR to ensure KPI weighting, target setting, and payout mechanisms are transparent and aligned with company goals.
Conduct periodic reviews to ensure incentive programs remain fair, motivating, and cost-efficient.
Prepare performance dashboards and presentations for management and group reporting.
4. Workforce Planning & Productivity
Partner with Production and Department Heads to forecast manpower requirements by skill, shift, and cost center.
Recommend headcount optimization strategies based on workload, efficiency, and turnover analysis.
Support initiatives to improve productivity, reduce overtime dependency, and optimize labor mix (direct vs. indirect).
5. HR Coordination & Compliance
Oversee local HR administration and ensure compliance with Vietnam labor laws and internal policies.
Work with Group HR to align compensation structures, grading, and talent frameworks.
Consolidate remuneration data for management and expatriates to support financial closing and audit requirements.
Job Requirement
Qualifications & Requirements:
Bachelor’s degree in Human Resources, Finance, or Business Administration.
7+ years of HR experience, including at least 3 years in a production/manufacturing environment.
Proven experience in labor cost control, workforce planning, and KPI scheme management.
Strong analytical and numerical skills; proficiency in Excel, Power BI, or other HR analytics tools.
Deep knowledge of Vietnam labor law and payroll process.
Bilingual in Vietnamese and English.
Able to work collaboratively in a matrix structure between Finance and HR.
Preferred Attributes:
Experience in HR controlling, HR analytics, or cost management within a factory setting.
Prior involvement in developing performance-based incentive programs.
Strong business acumen with a hands-on approach to data validation and process improvement.
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