Office Administrator

Job Description

Job Overview:

We are looking for a proactive and well-organized Office Administrator to join our team. This role plays a key part in ensuring the day-to-day operations of the office run smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable juggling multiple tasks across administration, office operations, and staff support.

Key Responsibilities:

1. Office & Administration:

- Greet and receive visitors; manage reception area and incoming calls with courtesy and professionalism.

- Handle all incoming/outgoing correspondence and deliveries, ensuring timely and accurate distribution.

- Manage inventory and procurement of office supplies, equipment, pantry, and other operational needs.

- Ensure office cleanliness and safety standards; coordinate with cleaning and maintenance service providers.

- Oversee and schedule regular maintenance and repair of office assets, equipment, and facilities.

- Organize internal and external events such as team-building activities, company parties, and celebrations.

2. Travel & Support:

- Book domestic and international travel for employees and guests (flights, hotels, transportation, restaurants).

- Support expatriates with visa, TRC (Temporary Residence Card), and Work Permit procedures.

- Handle accommodation arrangements and other logistic support for expat employees.

3. Executive & Meeting Support:

- Prepare and set up meeting rooms; provide administrative support during meetings when required.

- Collaborate with other departments to support administrative needs and company operations.

Job Requirement

- 1–3 years of experience in administrative or office support roles

- Fluent in English

- Proficient in Microsoft Office applications, especially Word and Excel

- Friendly, service-minded, and able to multitask effectively

- Can join as soon as possible